Example Scenario: Jon, Jane, and Jack’s Journey

To illustrate how our platform works, consider the journey of three clients planning their respective trips:

• Jon is interested in both half-day local and full-day offshore fishing, with availability from January 20-30.
• Jane chooses half-day local fishing exclusively, available only on the 28th and 29th.
• Jack is considering a half-day local trip and a 3/4 day Nine Mile Bank trip, available from the 28th through February 4th.

How the Booking Process Unfolds:

Our software intelligently analyzes their preferences and availability:

• Identifying Common Interests: The system deduces that all three clients wish to go on a half-day local fishing trip.

• Group Size Confirmation: The total number of participants is six, creating a perfect match for a six-pack boat.

• Availability Intersection: It identifies the overlapping availability dates as the 28th or 29th, facilitating efficient group booking.

• AUTO LOCK Feature: Once the booking reaches maximum capacity or meets the minimum requirements to move forward, our AUTO LOCK feature automatically secures the charter. This ensures that every part of the process is automated, allowing for a seamless experience.

• Communication Oversight: While the automation handles the bulk of the process, operators can view every text or email exchanged between clients and the system. Additionally, you have the ability to jump into conversations as needed through our combined email/SMS center, ensuring personalized engagement whenever appropriate.

Automated Customer Experience:

• On Submission: Each client receives immediate confirmation of their booking requests upon submission.

• On Lock: Once the trip is confirmed, automated payment requests and confirmations are sent to ensure all clients are updated on their arrangements.

• Managing Unpaid Spots: Any unpaid spaces trigger instant replacements to maintain trip integrity and participant satisfaction.

• On Payment: Clients receive prompt confirmation of their payments, securing their spots in the trip.

• Final Confirmation: Upon collection of all payments, a digital receipt and detailed itinerary are sent out, finalizing all logistics involved.

BookingSoftware.ai offers valuable automation and intelligence in managing bookings, ensuring a hassle-free and enjoyable experience for clients.

Why Choose BookingSoftware.ai?

• Expert Matching and Efficiency: The platform precisely aligns customers to their ideal trip configurations, regardless of the industry, with automated management.

• Operational Simplicity: It alleviates administrative tasks for businesses, allowing them to focus on delivering exceptional customer experiences.

• Enhanced Customer Engagement: Facilitates smooth interactions with clear, timely automated updates and confirmations, resulting in high satisfaction rates.

Whether your charter service involves planes, buses, boats, or other assets, BookingSoftware.ai turns potential trips into confirmed journeys seamlessly. Discover how our platform can transform your operations today!

Simplicity makes the difference.

Right now, all calendar booking systems have one thing in common. They present the customer with a calendar and all open availabilities, and then let the customer search for, and sign up for the day they wish. We turn that paradigm upside down. Instead of presenting a calendar, we simply let the customer tell us 3 things; how many, when, which. That's it, the customer is done. They can go on with their day now. Our software will do the work for the customer, only better and faster, and most importantly, automatically.

Don't make the customer work hard.

Such a simple change, but the affects are deeper than you think. This shifts the customer away from having to hunt through a calendar, and try and find the right trip on the right day, within the date range they have available.  It also makes it possible for a customer to create multiple trips over multiple days that create huge numbers of iterations. Our software can take these thousands of customers with overlapping date ranges, different head counts, and different trip options, and automatically match them into bookable paid trips.

Make sure the charter is full, and therefore profitable.

On the operator side, no charter operator wants to send out an asset that isn't full. If there are 12 slots open, you want 12 people to go on that charter on the same day, not 4 people each over 3 days. This can make the difference between success and failure in an open party charter company.  Our software automatically insures that every asset is fully booked by intelligently grouping signups together into what is most profitable for your company, and automatically handling the matching, notification, payment request, and booking it for you.

Full assets booked at full rate for your company, and fast, efficient, easier booking for your customers.

Why does that make us better?

Our software almost completely eliminates all calls related to submission, matching, payment, and confirmation. That means that the only time you or your staff need to spend speaking to a customer is when they have questions about your services. Think about how much time your currently spend chasing down customers, getting them to pay, and getting them the trip info they need to go on the trip they purchased. This part is all automated by our software. This greatly reduced the time needed for customer support, removes human error, and lets you focus on running your business. 

One other great thing about our software, is that even if you choose to keep your current booking software, our software can link to its API and create trips for you automatically. You don't have to leap before you walk through it and see for yourself.